Weeks

Explanation

Structure your project in Weeks

Choose when to use teams, spaces, plans, slots, and jobs in Weeks.

Start with ownership

Teams, spaces, plans, slots, and jobs are flexible building blocks. The right structure usually follows how people plan the work, not a fixed rule about departments, dates, or categories.

Use one plan for the work someone wants to see, adjust, and staff together. Split into separate plans when different people own different parts of the planning.

If you are making several plans just to get several rows for the same day, try one plan with several named slots first.

Split later when different people need to plan, review, or manage those areas independently.

Building blocks

The hierarchy stays stable, but each level can represent different things depending on the project.

Team

Company, organization, account, or customer group.

Space

Operating group, location, department, program, or shared staffing pool.

Plan

Owned planning canvas: event, month, venue area, project phase, department schedule.

Slot

Scheduled unit inside the plan: day, shift, station, room, route stop, work area.

Job

The actual work to staff: lead, server, runner, technician, host, driver.

Common shapes

The same event can be modeled more than one way. Choose the version that makes the planning clearer for the people doing the work.

One planner, one event

Keep related work together.

If one person coordinates food, beverage, and service, one plan keeps the whole day visible.

Team: Catering Co.
  • Space: Events
    • Plan: Summer Gala
      • Slot: Food, Sat 14 Jun
      • Slot: Beverage, Sat 14 Jun
      • Slot: Service, Sat 14 Jun
Several planners, one event

Split when ownership splits.

If each area has its own planner, roster, timing, or approval path, separate plans keep each surface focused.

Team: Catering Co.
  • Space: Events
    • Plan: Food
    • Plan: Beverage
    • Plan: Service
Several locations

Use spaces for real separation.

When locations have different planners, people, or operating rules, give each location its own space.

Team: Venue Group
  • Space: Berlin Hall
  • Space: Munich Hall
  • Space: Hamburg Hall
Recurring operations

Use plans for planning periods.

For repeated work, a plan can represent the week, month, sprint, tour, or production window people review together.

Space: Cafe Operations
  • Plan: Week 29
    • Slot: Monday Morning
      • Job: Barista
      • Job: Shift Lead
    • Slot: Monday Afternoon

Split points

Split only when separation helps people plan.

Use another plan when
  • a different planner owns that work
  • the roster, timing, or approval path is separate
  • the canvas becomes too crowded to review
Use another space when
  • the people or permissions are genuinely different
  • locations, departments, or customers should not share context
  • the planning rules differ enough to need their own home
Build and staff a plan Turn the structure into slots, reusable jobs, and staffed assignments. Spaces Understand the planning boundary around related plans and people.