Teams

What a team is

A team is the account around the work. It is where you invite people, manage access, and keep account-level administration in one place.

Most planning happens inside spaces and plans. The team is the container around them.

When to use one team

Use one team for one organization, association, venue group, customer account, or operating group. Keeping related people in the same team makes membership and permissions easier to understand.

Create another team only when the account itself is separate: different ownership, different billing, different administration, or a group that should not share members and account context.

Invite a team member

Team administrators can invite people and choose their access:

1. Open the team menu and choose Team Members.
2. Choose Invite a New Team Member.
3. Enter the person’s email address and, if useful, their first and last name.
4. Select no special privilege for a Viewer, or grant Editor or Team Administrator access.
5. Choose Create Invitation. Weeks emails the person a link to join the team.

Until the person joins, the Team Members list marks them as Invited and shows the invitation’s delivery status. Use Resend if they need a new email. Open Details and choose Remove from Team to cancel a pending invitation; its old join link will no longer work.

The invited person follows Join team name in the email, then signs in or creates an account. If they open the invitation while signed in with a different email address, Weeks asks them to confirm which account should join.

Manage access

Team administrators can open a member’s Details to change their privileges, promote or demote a team administrator, or remove the member from the team. Weeks keeps removed members in Former Team Members so past assignments still have a person attached; an administrator can re-invite them later.

Weeks will not let you demote or remove the team’s last administrator. Any member can leave a team from their own membership details, except when they are its last administrator.

What comes next

Inside a team, use spaces to separate planning areas such as locations, departments, programs, or shared staffing pools.